Microsoft Vista and the 2007 Microsoft Office System

I attended a Microsoft Partner Community Day in London on 20th June 2006.  This conference focussed on Vista and the 2007 Microsoft Office System, and how ISVs can take advantage of the new functionality and UI (User Interface).

It is worth noting before I continue that Microsoft were heavily pushing the naming of Office to '2007 Microsoft Office System', I think that's a bit of a mouthful, so I will just refer to it as Office from here on in, seeing as we all know that I am referring to the new release.

Anyway, overall it was a very enjoyable day and a lot of information was provided, the only negative point were the chairs, now I know that is a little picky but they were very thin and hard and everyone was packed in, obviously this is not the fault of Microsoft but the hotel the conference was run in (I won't do a name and shame here of the hotel, but the conference attendees will understand what I mean!).

Microsoft came across very enthusiastically and positive about the Exchange, Vista and Office ('EVO', as they call it) launch, and it is right that they should be.  They say it is:

"the most significant release in a decade!"

and I believe them.  The leap forward just in the UI alone is huge, they have obviously spent a great deal of time investing in the "User Experience" (Ux).

The software looks and runs great, even though it is still BETA.  In fact they said that Microsoft had rolled these products out internally already as they feel they are ready. I'd say that the software looks good, but I wouldn't run it on my own machines in place of Win XP and Office 2003.  I'm going to wait until November (the planned release of EVO for businesses) before requesting an upgrade on my office PC.

I'm going to invest in a new PC for home to run Vista, even though the hardware requirements have been set to a minimum 1Gb RAM, it'll be a good excuse to improve the speed and graphics capabilities!  I would also encourage any user to be running at least 2Gb RAM for Vista to run smoothly.

There are many features that stand out in Vista and Office, from the glass effect windows, to Flip3D, searching capabilities, ribbons, gadgets and the improved security.  I won't go into these features in any great detail here as I am sure that most people are already aware of them (you can find out on the Microsoft website if you don't), but I will say that I think they are great.  Vista allows people to work smarter, taking on some of the chores for itself, such as changing the default printer when the machine moves networks and saving the state just before a battery on a laptop dies, simple features but very handy!

With the new Office system having 48 applications in total, including 15 desktop applications and 6 server applications, it makes sense that Microsoft have introduced 'ribbons' and have removed the standard menu system that we are all used to seeing.  I have to admit that when I first saw the ribbons I wasn't too convinced, although they looked nice it didn't seem obvious where all the options were.  However, the more I see them and work with them the better they become.  Microsoft says that it takes the average user between 2 days and 2 weeks to adjust, and that seems accurate to me.  The context sensitivity of them is fantastic, if you are working in a table in Word then the default ribbon is specific to all the options available for tables.  I can see how it will enable people to use more features in their applications than ever before, as users will be able to find options specific to their task a lot easier and faster.  I think Microsoft will see a reduction in users requesting features that are already present!  And companies should see an increase in productivity.

Security was also a big focus for Microsoft, Vista has gone through a security lifestyle review, this is the first operating system to have gone through this, so I hope that we will find ourselves less likely to be 'attacked' by viruses and spyware etc.  IE v7 also includes anti-phishing software and the warnings associated with this make it very clear that users should be careful when IE comes upon a suspicious site, enabling them to report these sites to Microsoft to investigate.

This release is going to change the way we work, it may also help us address some of our workflow processes in our working lives, so that we spend more time achieving and less time running around looking for information and duplicating effort.  Therefore, I do believe that Microsoft are right when they talk about this being a revolution in the way we work (I'll point out here a document that Microsoft have published called "The New World of Work", definitely worth a read, it can be found here

However, a push to improve the wireless network connections in our towns and cities is required to help with these changes, and companies should embrace the concept of employees 'being mobile' working from places other than our desks, with the new technology this will become easier.

So, to conclude, Microsoft have come along way from Windows 95 and Office 97, Vista looks great and I believe it will help everyone in their work and home lives.  Office, once you are used to the ribbons, will stop the frantic searching for options and settings, I hope to hear no more frustrating mouse clicks and complaining in future ;0)

NB You can see some presentations on the Office features, including Excel Advances, Servers Overview and Developing in Word here

Kirsty Lowe

Comments

[Dennis Howlett]

Do you not think that a semi-enforced hardware upgrade is a bit off? Would you recommend that to a business user just to get a better UI - especially with Office?

As an aside I would've hurled chairs at Microsoft. If they can't check out the hotel first for comfort, they don't think enough about the people who are turning up - in my opinion.

[Kirsty Lowe]

I wouldn't recommend that personal users and businesses spend money upgrading their PCs just to run Vista. Many PCs can run Vista as they stand, so if hardware doesn't have to be updated, then I think that an upgrade on the OS to Vista would be a good choice. Especially as it has many upgraded security features that all users (personal and business) can make use of.
If a hardware upgrade was due anyway, then luckily most PCs that are now on the market are "Vista Ready".
It has to be the choice of the user/business as to whether they upgrade their hardware to run it, and the larger business upgrades aren't likely to start taking place until late next year (or whenever their PCs need to be upgraded due to wear and tear).
On another point, I would like to point out that there are many features in both Office and Vista that are not purely UI based.

[Dennis Howlett]

Interesting thoughts Kirsty and yes - I take your point about upgrades.

I've looked at V/O over the last few monthis so I have a view on this as you might imagine :)

I'm wondering what you'd say are the top 3 compelling reasons to go with Vista/Office other than the UI change?

What impact does it have on A-A development for instance? What would it bring to the party that adds value to your users?

[Kirsty Lowe]

I will be writing some more articles on the Vista and Office 2007 releases in the coming weeks, and I will go into more detail on some of the features I feel users will get the most benefit from then.

As a company used to delivering innovative products we have been researching the changes and challenges that Vista and Office bring to the party for some time. I am sure that we are not alone in considering changes to the look and feel of our Office compatible products. We are also continuing to investigate more ways we can use these new products to bring further enhancements and features to our own suite of products.

Watch this space!

[Manoj Ranaweera]

Kirsty/Pip/Stephen

Well done for taking the brave step to blog. I just cannot wait till we get ebdex Document Exchange up and running and connect with the first Access Accounting user. We should have the first release available fairly soon. Then it is a matter of finding a willing Access client to prove how we remove their pain in exchanging documents with their suppliers and customers, improve cash flow, reduce disputes, etc. I will update Stephen W when I am back in UK later this month.